SILVERMAN PSYCHOLOGICAL SERVICES LLC

NOTICE OF ONLINE PRIVACY PRACTICES

Effective 05/01/2022

Silverman Psychological Services (SPS) values its users’ privacy. This Privacy Policy (“Policy) will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with Silverman Psychological Services of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards.

We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time Silverman Psychological Services decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.

This Policy applies to Silverman Psychological Services, and it governs all data collection and usage by us. By using silvermanpsych.com, you are therefore consenting to the data collection procedures expressed in this Policy.

Please note that this Policy does not govern the collection and use of information by companies that Silverman Psychological Services does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.

Specifically, this Policy will inform you of the following:

1)     What personally identifiable information is collected from you through website;

2)     Why we collect personally identifiable information and the legal basis for such collection;

3)     How we use the collected information and with whom it may be shared;

4)     What choices are available to you regarding the use of your data; and

5)     The security procedures in place to protect the misuse of your information.

Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any services. In addition, Silverman Psychological Services may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household incomes, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.

Why We Collect Information and For How Long

We are collecting your data for several reasons:

1)     To better understand your needs and provide you with the services you have requested;

2)     To fulfill our legitimate interest in improving our services;

3)     To send you promotional emails containing information we think yo may like when we have your consent to do so;

4)     To contact you to fill our surveys or participate in other types of market research, when we have your consent to do so;

5)     To customize our website according to your online behavior and personal preferences.

The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods by law or recommended by regulators; professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.

Use of Information Collected

Silverman Psychological Services does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties. Silverman Psychological Services may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information to keep you informed of other possible services that may be available to you from silvermanpsych.com. Silverman Psychological Services may also be in contact with you regarding completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.

Disclosure of Information

Silverman Psychological Services may not use or disclose the information provided by you except under the following circumstances:

1)     As necessary to provide services or products you have ordered;

2)     In other ways described in this Policy or to which you have otherwise consented;

3)     In the aggregate with other information in such a way so that your identity cannot reasonably be determined;

4)     As required by law, or in response to a subpoena or search warrant;

5)     To outside auditors who have agreed to keep the information confidential;

6)     As necessary to enforce the Terms of Service;

7)     As necessary to maintain, safeguard and preserve all the rights and property of Silverman Psychological Services.

Non-Marketing Purposes

Silverman Psychological Services greatly respects your privacy We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in Silverman Psychological Services services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.

Child under the age of 13

Silverman Psychological Service’s website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.

Opt-In

Silvermanpsych.com does not collect any identifying client information on our website. Client contact information including, name, email, and phone number are only collected upon potential clients reaching out directly to our office requesting a return call, text, or email. Potential new clients “opt in” to receive communication from Silverman Psychological Services via phone call, text, or email only after directly contacting our office. Established clients confirm their “opt in” for text communications after signing intake paperwork. Intake paperwork is not available on our website but is sent to clients after establishing an intake appointment via our encrypted, secure, and HIPAA compliant EHR system. Client contact information and communication preferences are stored on file for up to 7 years or until a client contact us to “opt out” of phone, text, and/or email communications by contacting us at 541-293-3029 or by email at admin@silvermanpsych.com. Please see more information regarding “opting out” in the Unsubscribe or Opt Out section of our Online Privacy Practices. The purpose of our communication is to contact you regarding interest in receiving services. You must contact us directly via phone call, text us, or send an email to “opt in” to communication from our office regarding current or future services. This includes communication for initial services or promotional offers for future services. For more information regarding the opt-in policy please contact admin@silvermanpsych.com.

Unsubscribe or Opt-Out

All users and visitors to our website have the option to discontinue receiving communications from us via email or text. To discontinue or unsubscribe from our website, please send an email or text that you wish to unsubscribe to admin@silvermanpsych.com or by text to 541-293-3029. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. Silverman Psychological Services will continue to adhere to this Policy with respect to any personal information previously collected.

Links to Other Websites

Our website does contain links to affiliate and other websites. Silverman Psychological Services does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.

Notice to European Union Users

Silverman Psychological Service’s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Security

Silverman Psychological Services takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the webpage. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control.

Acceptance of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree to and acceptance of such changes.

How to Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.

Email: admin@silvermanpsych.com

Telephone Number: 541-293-3029

Mailing Address:

Silverman Psychological Services

1193 Pearl St

Eugene, OR 97401